Executive Assistant

Company: Disability Solutions
Location: Rockville
Posted on: April 19, 2024

Job Description:

Job Description Westat is an employee-owned corporation providing research services to agencies of the U.S. Government, as well as businesses, foundations, and state and local governments. Westat's research, technical, and administrative staff of more than 2,000 is located at our headquarters in Rockville, Maryland, near Washington, DC.Westat is committed to building a diverse workforce and a culture of inclusivity, belonging and equity for all. We believe that our greatest strength draws on the different backgrounds, cultures, perspectives and experiences of our employees.Westat has an opening for an administrative professional to join our corporate Finance and Contracts (F&C) group and work with a multidisciplinary team of financial and contracts professionals and managers.This position is in Rockville, Maryland and is for a hybrid work schedule (3-4 days in office).Job Responsibilities:--- Provide administrative support including managing and maintaining calendar and associated communications.--- Coordinate and plan department in-person and virtual meetings, and other events, requiring the coordination of multiple calendars.--- Coordinate on-boarding activities for new hires within the department.--- Coordinate documentation gathering and signature collections.--- Create and maintain departmental records management system in line with the record retention policy and coordinate communication with various teams and departments.--- Assist with project coordination such as scheduling meetings, managing documentation, tracking status, and communicating with stakeholders.--- Develop or modify PowerPoint presentations.--- Function as a point of contact for internal and external clients.--- Other administrative and operational duties as assigned.Basic Qualifications:--- Typically requires some college coursework, and 8 years of administrative support experience; or an equivalent combination of education and experience.--- Demonstrated experience with Microsoft products including Outlook, Teams, Excel, Word, PowerPoint, and additional online collaboration tools.--- The successful candidate must be able to take the initiative and manage multiple projects and competing demands simultaneously.--- Experience supporting senior management and handling highly confidential and sensitive information.Preferred Qualifications:--- A bachelor's degree.--- Experience in an accounting or financial work environment.--- Strong scheduling, planning, note taking and writing skills.--- Strong communication skills and good interpersonal skills.Other Required Qualifications:--- Demonstrated Communication skills--- Collaboration with teams, managers and/or clients--- Organization skills, including time management ability--- Detail orientedWestat offers a well-rounded and comprehensive benefits program focused on wellness and work/life balance. Subject to plan requirements, employees may participate in:

• Employee Stock Ownership Plan
• 401(k) Retirement Plan
• Paid Parental Leave
• Vacation Leave (15 days per year)
• Sick Leave (10 days per year)
• Holiday Leave (7 government holidays and 2 floating holidays)
• Professional Development
• Health Advocate
• Employee Assistance Program
• Travel Accident Insurance
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short Term Disability Insurance
• Long Term Disability Insurance
• Life and AD&D Insurance
• Critical Illness Insurance
• Supplemental Life Insurance
• Flexible Spending Account
• Health Savings AccountThis opportunity will be posted for a minimum of 5 days and applications will be accepted on an ongoing basis.Westat is an Equal Opportunity Employer and does not discriminate on the basis of race, creed, color, religion, sex, national origin, age, veteran status, disability, marital status, sexual orientation, citizenship status, genetic information, gender identity or expression, or any other protected status under applicable law.#LI-WST1

Keywords: Disability Solutions, Aspen Hill , Executive Assistant, Other , Rockville, Maryland