Programs and Contracts Manager

Company: International Executive Service Corps
Location: Fairfax
Posted on: May 3, 2025

Job Description:

Overview:The Programs and Contracts Manager provides support to the Contract Manager of the Logistics & Operations Division while serving as the ID/IQ Program Manager for the CARSI, INL WHP FA-4, and DS CSIS contracts and as a Contracts Administrator for the CARSI and DLA contracts. This hybrid role combines responsibility for contract administration-including contracts, subcontracts, task orders, and compliance-with direct program management duties, including task order execution, client engagement, performance oversight, and delivery assurance. The contract administrator role will conduct contract administration including, but not limited to contract, subcontract and task order administration. As a member of the Logistics and Operations Division, the Program and Contracts Manager also provides support in business development, proposal development, project level finance, accounting and budgeting, and program/task order transitions.Primary Responsibilities:

• Serve as the ID/IQ Program Manager on the International Narcotics and Law Enforcement Central America Regional Security Initiative (CARSI), Western Hemisphere Programs Functional Area-4 (FA-4) and Diplomatic Security Compliance Services Information Security (DS CSIS) and as the ID/IQ Contracts Manager on the CARSI and Defense Logistics Agency (DLA) contracts. The Program Manager and Contracts Manager serves in a bifurcated role on several programs and contracts.
• Support drafting, evaluation, negotiation, and execution of a wide variety of federal contract types (FFP, T&M, Labor Hour, Cost Reimbursable, CPFF, Fixed Price Incentive Firm (FPIF) hybrids).
• Create and maintain relationships with clients and suppliers; serve as the point of contact for contractual matters assigned by the Logistics and Operations Division Contracts Manager.
• Serve as the primary point of contact for assigned programs and task orders, ensuring deliverables, milestones, and reporting requirements are met.
• Manage day-to-day execution of the CARSI, INL WHP FA-4, DS CSIS and DLA contracts, coordinating with clients, subcontractors, vendors, internal departments and Olgoonik staff.
• As the ID/IQ PM, ensure performance, quality control, and full compliance with contract and task order requirements.
• Verify that contracting officers soliciting or awarding task orders have appropriate authority; coordinate with the Administrative Contracting Officer (ACO) as required.
• Monitor and track performance periods, option periods, and funding ceilings; lead renewals, extensions, and close-out activities.
• Notifies any discrepancies in contract performance, funding, or compliance as appropriate, escalating to leadership when needed.
• Advise project and program managers on all contract-related matters, including compliance, modifications, and deliverables.
• Maintain and organize all contractual records, correspondence, and documentation, including security packages, resumes, and certifications as required by the contract.
• Identify and resolve performance, compliance, and contractual issues, formulating alternatives and corrective actions as needed.
• Ensure timely, complete, and compliant submission of all invoices, reports, and deliverables across all supported contracts and task orders.
• Participate in Program Management Reviews (PMRs), Interim Progress Reviews (IPRs), Annual Performance Reviews (APRs), and other high-level stakeholder meetings as required under supported programs.
• Provide input into business development and capture efforts, including proposal writing, pricing support, market research.
• Participate in planning and execution of program start-up and close-out processes, including transitions of personnel, property, and services.
• Conduct internal meetings with Olgoonik employees, subcontractors, and vendors to support coordination and project execution. Duties may include leading large work teams, setting objectives and priorities, and managing staffing requirements.
• Establish strong customer relationships and leverage industry expertise to deliver services in accordance with the Performance Work Statement or Scope of Work.
• Prepare and update project plans and status reports and provide updates on customer and corporate issues.
• Develop and maintain strong relationships with clients, subcontractors, and internal stakeholders to ensure effective communication and program delivery.
• Prepare operational and financial reports, track performance metrics, and support audits and internal reviews.
• Develop, maintain, and update the Program Management Plan (PMP) and Quality Assurance Plan (QAP) in coordination with government stakeholders, ensuring they reflect current operational practices and performance standards.
• Track and coordinate delivery of all contract-required reports under including Weekly, Monthly, Quarterly, and Annual Performance and Progress Reports.
• Maintain audit readiness by tracking deliverable status, corrective actions, and risk mitigation documentation.
• Manage time and workload independently in a remote work environment, balancing multiple program management and contract execution tasks with competing deadlines.Supervisory Responsibilities:This position does not have direct supervisory responsibilities but may provide task direction to project teams, subcontractors, and junior staff.Education and/or Experience:
  • Bachelor's degree from an accredited university is required. A master's degree, advanced contract education, or federal contracting certifications/warrants is preferred. Equivalent experience may substitute for the degree on a year-for-year basis.
  • At least five (5) years of direct project/program management experience, preferably in support of federal ID/IQ or task order contracts.
  • At least five (5) years of contract administration or contract management experience involving federal acquisition regulations and procedures.
  • A minimum of eight (8) years of professional experience in program execution, operations, or contract management in a government contracting environment.Knowledge, Skills, and Abilities:
    • Strong working knowledge of federal acquisition regulations (FAR/DOSAR/DFARS) and agency-specific contracting requirements.
    • Demonstrated ability to manage a wide range of contract types (FFP, T&M, Cost-Reimbursable, CPFF, FPIF hybrids) and associated modifications, extensions, options, and close-outs.
    • Proven experience managing complex federal programs, including task order execution, deliverables tracking, and client communications.
    • Familiarity with project planning, financial oversight, business development, and proposal preparation in a federal contracting context.
    • Excellent organizational, interpersonal, and time management skills.
    • Exceptional oral and written communication skills, including the ability to brief senior leadership and customers.
    • Ability to effectively engage across departments, including operations, finance, HR, and BD.
    • Proficiency with Microsoft Office Suite and other tools used for contract and program oversight.
    • Ability to manage time and work remotely in a self-driven capacity, handling a wide variety of contract administration and execution tasks with competing priorities and deadlines.
    • Experience supporting contracts DLA contracts is preferred or demonstrated experience to support contract administration of DLA programs.Certificates, Licenses, Registrations:
      • PMP (Project Management Professional) certification is required. (Ability to obtain at company expense upon hiring).
      • Valid Driver's License.Security Clearance:
        • U.S. Citizenship is required.
        • Must currently possess or be able to obtain a U.S. Government TOP SECRET clearance.
        • Must be able to maintain clearance eligibility throughout employment.Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to occasionally stand; walk; sit; use hands and/or fingers to handle or feel objects, tools or controls; operate office equipment; reach with hands and arms; talk or hear. The employee may occasionally lift and/or move up to 25 pounds.Travel:Some domestic and international travel may be required based on program or business needs.Work Environment:100% remote using company provided equipment with some occasional ad-hoc in office work.
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Keywords: International Executive Service Corps, Aspen Hill , Programs and Contracts Manager, Executive , Fairfax, Maryland