Kelly/NIH Program Analyst/Training Program Manager
Company: Kelly
Location: Bethesda
Posted on: April 17, 2024
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Job Description:
Kelly Government Solutions is a strategic supplier and business
partner to the federal government and its key suppliers. -Through
our partnership with the National Institutes of Health, Kelly
Government Solutions offers administrative, IT, engineering,
scientific, and healthcare professionals the opportunity to work
with one of the most prestigious research organizations in the
world. -We are currently seeking a Program Analyst/Training Program
Manager with the National Institutes of Health in, Maryland. -
Scope:
Under this task order, the contractor will independently provide
support services to satisfy the overall operational objectives of
the Eunice Kennedy Shriver National Institute of Child Health and
Human Development. The primary objective is to provide services and
deliverables through performance of support services.
Specific Qualifications:
Certifications & Licenses - Ph.D. in Biomedical Science field or
related fields is preferred.
Field of Study - Biology - Miscellaneous Biology
Software - Microsoft Suite
Skills - Excellent analytical, organizational and time management
skills. - Strong communications skills, both oral and written. -
Familiarity and experience with fellowship program (recruitment,
selection, hiring and evaluation tracking of academic progress for
postdoctoral program---) preferred.
Tasks:
Provide Technical knowledge and support in developing and
evaluating the fellowship program, establishing process and
procedures, and maintaining files.
Create and maintain a working database for various recruitment
activities.
Prepare program brochures, websites, applications, orientation
documents and regulatory submissions. Ensure appropriate
documentation and orientation for visiting students, resident and
fellows rotating as trainees at NIH.
Maintain files of Fellows' progress on research milestones and
meetings with mentoring committees. Prepare and process all
documents required for initiation of employment and clinical
activities for new program trainees and trainees rotating to the
program from other institutes and/or outside institutions. Develop
educational materials to assist students throughout their training
programs.
Establish and/or maintain appropriate files of correspondence,
reports, reference materials, publications; student program files,
historic and current files of all GPP fellows and summer intern
students.
Receive, review, and enter applications into the database; record
pertinent applicant information; set up applicant files; prepare
official correspondence to applicants and universities; prepare
notification letters to applicants.
Prepare documents for summer program orientation sessions and work
with staff to create and edit program information, including
pamphlets, website postings and applications.
Produces various detailed reports for use by upper management.
Prepare correspondence, reports, and other written material.
Review, research, and announce on NIH policies and procedures.
Analyze and present selected program data to Branch and Center
management staff.
Evaluate, develop, and implement the fellowship program, including
the maintenance of files and documents; assess process and
procedures and recommend improvements where needed.
Work with Program staff on every aspect of the training program;
clinical research training for fellows and the related clinical
activities dependent on the training program.
Organize and carry out the recruitment, selection, hiring and
evaluation tracking of academic progress for postdoctoral program,
graduate and summer internship program and ensure all requirement
are met; assist in the of recruitment of outside referrals and
maintain the database.
Coordinate revisions, updates and changes to ITS's Intranet site
and Website.
Perform analysis of existing program databases; plan modifications
of such databases; analyze and present selected program data to
program staff and teaching faculty.
Research resources, services, policies, and regulations and inform
the staff and fellows about all changes in policies and procedures
impacting fellowship training and education within the
specialty.
Analyze, develops, and implements new recruiting processes and a
variety of training programs.
Prepare promotional materials for meeting exhibits and
presentations, special events and other events.
Organize, create, and update content on OE fellowship Web
pages.
Work with staff on advertising for fellows by posting on the
Institute website, LinkedIn and Twitter Produce and disseminate
program recruiting information.
Evaluates the effectiveness of the program to ensure it is meeting
the organization's overall objectives.
Work with staff to provide support for oversight and review of the
fellowship program.
Maintain program statistics monitoring.
Work with staff on the planning for course and lecture
organization; coordinate with scientists to meet their needs
before, during and after their presentations.
Keep track of summer students after leaving program to capture
their career progression. Maintain student academic tracking system
to track student progress within the program, track student
semester university course work, committee meetings, publications
and achievements, and preliminary examinations.
Work with staff to collect data and provide summaries for use by
fellows, student interns and senior level staff in making decisions
for analysis or for other executive use.
Ensure that affiliate institutions make required changes in
policies and procedures to remain in compliance with training
program's regulations and its educational goals and objectives.
Promotes fellowship program to educational institutions,
universities, and candidates.
Manage interactions with outside institutions where the residents
or fellows receive additional clinical training and, reciprocally,
that supply fellows to the RFP for research-focused training.
Answer questions from outside organizations which impact on
continued accreditation and recruitment of fellows to the NIH;
prioritize responses to communications.
Assist in the preparation of programs sponsored by the Office to
assist potential and future individuals who are interested in
pursuing a biomedical career.
Serve as liaison between administrative staff to ensure OE
awareness of fellow hires and departures. Coordinate with the NIH
program office during recruiting and selection of program
applicants.
Identify relevant career fairs at academic institutions,
professional conferences, and other venues for staff to attend,
serving as primary point of contact between the Institute and
representative at school or other venue, and coordinating delivery
of promotional materials and traveling exhibit to these events.
Conducts meetings and trains staff on various aspects of the
fellowship program.
Organize and support all fellowship program meetings, faculty
meetings related to the Fellowship and Scholars programs.
Write, edit, and prepare all orientation materials for
distribution; ensure that each incoming trainee has met all
requirements to begin clinical and educational activities within
the fellowship program.
Work with staff on planning, organizing, and executing meetings,
conferences, and teleconferences. Educate trainees about further
opportunities available to them at NIH and elsewhere.
Assemble material for workshops, retreats, and courses.
Work with staff to facilitate, coordinate and attend regularly
occurring training events.
Coordinate meetings with directors, NIH mentors, and university
graduate guidance committees; arrange video and teleconferences
between NIH institutions and universities.
Organize and support all fellowship program meetings, faculty
meetings and meetings with and for fellows; prepare all minutes and
other required documents serving as records and action plans
resulting from program-related meetings.
Manage the program advertising scheduling in coordination with
academic calendars for partnership universities and for each
individual student during progression through their curricula.
Manage educational activities; schedule and invite speakers for
resident/fellow teaching conferences, including speakers from
outside the NICHD and NIH internal speakers; negotiate the speaker
schedule and provide advice on program content.
When you apply, please know a Kelly Government Solutions Recruiter
will review your resume and will contact you directly, if your
skills and experience match the requirements of this position.
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Due to the high volume of inquiries, we regret that we cannot
accept phone calls. Even if you aren't contacted for this position,
you are still part of our talent network. All Kelly recruiters have
access to your profile, which expands your opportunities even
further. -
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As a specialty talent company, Kelly is committed to doing the
right thing for our talent and clients. We stand up for equity,
inclusion, fair treatment, and opportunity for all as these build
the foundation of our Talent Promise. With a focus on safety,
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Promise confirms our commitment to those in search of a better way
to work and live and to help discover what's next. -
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It is obvious things are different than they were just a few months
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As part of our promise to talent, Kelly supports those who work
with us through a variety of benefits, perks, and work-related
resources. Kelly offers eligible employees voluntary benefit plans
including medical, dental, vision, telemedicine, term life, whole
life, accident insurance, critical illness, a legal plan, and
short-term disability. As a Kelly employee, you will have access to
a retirement savings plan, service bonus and holiday pay plans
(earn up to eight paid holidays per benefit year), and a transit
spending account. In addition, employees are entitled to earn paid
sick leave under the applicable state or local plan. Click for more
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member of the Kelly Talent Community.
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Keywords: Kelly, Aspen Hill , Kelly/NIH Program Analyst/Training Program Manager, Executive , Bethesda, Maryland
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